Assistant Director - Annual Fund

Title: Assistant Director - Annual Fund (ADAF)
Date Modified: July 11, 2022
FLSA Classification: Exempt
Reports To: Assistant HOS, Advancement (AHOS)

Solebury School seeks an experienced candidate to fill the Assistant Director - Annual Fund (ADAF) position, overseeing the school’s annual operations fundraising campaign. This individual should possess very strong interpersonal and communication skills, have an outgoing and friendly nature, understand, as well as appreciate and have an affinity for the history and diversity of the Solebury School community. The ADAF will work closely with senior leadership on appropriate strategies and goals for annual fundraising and friend-raising, and will participate in the development of major and planned giving prospects. This position is a direct report to the Assistant Head of School.

Essential Functions

  • Design and implement Annual Fund campaign strategies (identification, cultivation, solicitation and stewardship) to reach fundraising goals established by the AHOS while maintaining a budget. Activities can include multi-letter direct mail campaigns, digital fundraising platforms and giving days, social media and digital communications, as well as individual outreach.
  • Keep updated records in fundraising database, including gift entry when needed
  • Prepare content for Annual Report in collaboration with the Advancement team
  • Prepare informational updates for multiple constituencies on various media platforms
  • Create and send timely donor acknowledgements for all gifts
  • Work with business office staff to reconcile financial data monthly as well as for audit purposes
  • Manage Solebury Fund related events, activities and volunteer recognition
  • Assist with special events, including, but not limited to, Reunion Weekend
  • Prepare quarterly analysis of Annual Fund progress for AHOS and School leadership
  • Support the mission and vision of Solebury School
  • Perform other duties as assigned by the AHOS


  • Bachelor’s degree or equivalent
  • Three years experience in annual fundraising for non-profit organizations; familiarity with independent school alumni and development operations preferred
  • Strong understanding of the Google Suite
  • Demonstrated strong interpersonal and organizational skills with the ability to relationship-build and handle multiple concurrent projects
  • Experience with a relational fundraising database
  • Thorough knowledge of and experience with Social Media and its applicability to fundraising
  • Strong organizational, administration, telephone and interpersonal communication skills, detail-oriented
  • Solid writing, editing and presentation ability
  • Professional demeanor, flexible, and able to respond to multiple demands
  • Knowledge of fund development principles, best practices, and public relations
  • Hybrid work schedule will be considered. Limited travel may be required. Some weekend/evening events required, including one weekend of residential life duty


  • An understanding of the Microsoft suite 
  • Experience working with executive fundraising volunteers
  • Experience with fundraising along with an understanding of education at an independent school   

Physical Requirements and Work Environment

  • May sit or stand for extended periods of time at a desk in front of a computer
  • Duties are performed indoors, usually in an office environment, and occasionally outdoors
  • May lift up to 20 pounds
  • Work under tight timelines
  • Must be flexible regarding work schedule as limited travel may be required. Some weekend/evening events required, including one weekend of residential life duty each school year

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Solebury School offers competitive wages and comprehensive benefits to all eligible employees, including: 

  • Medical & Vision Insurance (free option for employees and employee plus children)
  • Dental Insurance
  • 403 (b) plan
  • Paid Time Off and Company Holidays
  • Short and Long Term Disability Leave

As part of the terms for employment and in accordance with state law, all employees undergo national, state and local background checks before starting.  Employment is also contingent on the ability to establish identity for employment in the United States by providing appropriate documentation to complete the I-9 form and required certifications. All employees must have reliable transportation to and from school.

Please submit resume and cover letter to Staci Freer, Special Projects Manager via email to Resumes will be accepted until the position is filled. Interviews will begin immediately. 

Since its founding in 1925, Solebury School has been a leader in progressive education. We are an all-gender boarding and day school serving more than 240 students in grades 9-12. 
Solebury is an Equal Opportunity Employer.